Your PIM Data Questions Answered
How secure is my product data?
Security is foundational to our platform architecture:
🔐 Isolated Environment — Your PIM operates in a completely isolated instance
👥 Role-Based Access — Controls limit data visibility to authorised users only
🔒 Granular Permissions — Restrict sensitive data such as costs, margins, and supplier details
🌐 External User Controls — Limit access to specific products and attributes
🛡️ Ongoing Protection — Regular security audits and penetration testing
We've implemented enterprise-grade security protocols that exceed industry standards, ensuring your valuable product information remains protected.
How do I get my data into the system?
OneTimePIM offers multiple flexible options for data onboarding:
🖥️ Manual Entry — Create and edit individual products through our intuitive interface
📊 Bulk Import Tool — Upload data from Excel spreadsheets with intelligent field mapping
🔄 API Integration — Connect directly with your existing systems for automated data flow
👨💻 Concierge Data Migration — Our expert team handles the entire migration process for you at no additional cost
Our implementation specialists recommend the optimal approach based on your specific data sources and requirements.
Can you help clean up messy product data?
Data cleansing is one of our core specialities. Our comprehensive approach includes:
- Complete data audit to identify inconsistencies and gaps
- Standardisation of formats, units, and naming conventions
- Enrichment of product information with missing attributes
- Deduplication and consolidation of redundant entries
- Structured categorisation to enhance organisation
With 26+ years of experience in complex data management, our team transforms even the most chaotic product information into organised, valuable assets — all included in our standard implementation at no extra cost.
What types of product information can the system manage?
OneTimePIM handles the complete spectrum of product data:
🏷️ Core Data — SKUs, names, identifiers, and fundamental attributes
📏 Technical Specifications — Dimensions, materials, performance metrics, and engineering details
📝 Marketing Content — Compelling descriptions, features, and benefits
🖼️ Digital Assets — Complete media management for images, videos, documents, and CAD files
🌐 Multilingual Content — Support for unlimited languages with translation management
🔗 Product Relationships — Cross-sells, upsells, compatibility, assemblies, and variants
💲 Commercial Information — Pricing structures, discounts, margins, and cost data
🏭 Supply Chain Details — Manufacturer information, supplier data, and sourcing details
📑 Technical Documentation — Specification sheets, manuals, and certificates
📊 Classification Standards — ETIM, UNSPSC, and industry-specific taxonomy support
Our flexible attribute system can be customised to accommodate even the most specialised product information requirements specific to your industry.
How does the system maintain data quality?
OneTimePIM implements multiple layers of data governance:
✅ Attribute-Level Validation — Set specific rules for format, range, and required values
📊 Completion Tracking — Monitor essential attribute population across your catalogue
🔄 Automated Formatting — Ensure consistency in how information is presented
✏️ Bulk Editing Tools — Make systematic corrections across product groups
📜 Change Tracking — Comprehensive audit trails for all data modifications
👥 Workflow Controls — Approval processes for critical data changes
These proactive quality mechanisms ensure your product information remains accurate, complete, and consistent across your entire catalogue.
Ready to transform your approach to product data management? Contact us to discuss how OneTimePIM can address your specific challenges.