Our Methodology

Effortless Implementation and Support

A Product Information Management System can significantly enhance productivity and enrich product data, provided it's implemented correctly. We understand that setting up a PIM system can be time-consuming and require an initial investment. While other PIM providers may charge a fee for consultation and support during implementation, we offer these services free of charge with every package.

With over 26 years of experience in managing product data, we are well-equipped to provide as much guidance and support as you require during the setup process. We can even take care of the entire implementation process for you. We see this investment of our time and resources as an opportunity to establish a long-lasting and mutually beneficial relationship between our companies.

At OneTimePIM, we're committed to helping you derive maximum benefit from our system.

Our implementation process typically follows a sequence similar to the one outlined below.

Securing Senior Management Support

The success of a project often hinges on how effectively it receives backing from senior management. This is especially true for a Product Information Management (PIM) implementation, where obtaining buy-in from top-level decision-makers is critical for ensuring a smooth and efficient rollout. Since different departments within an organization may have varying requirements for a PIM system, it's important to work closely with management from each department to understand their unique needs and ensure that the PIM meets those requirements.

To maximize the effectiveness of the PIM within the organization, it's essential to involve senior management from the outset and make a compelling business case for why the implementation is necessary. Permissions settings can become quite complex, so having the support of top management is crucial to facilitate a seamless implementation. By partnering with management across all departments, you can establish a shared vision for how the PIM will improve business operations and product information management, ultimately leading to more successful outcomes.

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Tailored Business Consulting

At OneTimePIM, we recognize that every business is unique, and that's why we take a customized approach to meet your specific needs. Our team takes the time to fully understand your business requirements, ensuring that the solutions we provide address the unique challenges you face.

During our consulting process, we actively seek feedback from our clients, and have even integrated new features based on their suggestions. We're committed to continuously improving our system to meet the evolving needs of our customers, and by working closely with you, we can ensure that our solution is tailored to your exact requirements.

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Streamlining Your Data with Expert Cleansing

If your product information is spread out across multiple sources such as Excel sheets, databases, and other places, implementing a PIM system can seem like a daunting task. However, you don't have to tackle this challenge alone. Our team of data experts is here to help streamline your data and prepare it for import into the PIM.

We understand the complexities of data management, and we know that consolidating data and cleaning it can be a time-consuming process. Our data experts will work with you to streamline your data, remove any inconsistencies, and ensure that it's ready for import into the PIM system.

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Custom Configuration of Attributes and Families

At OneTimePIM, we recognize that attributes and families are the foundation of the PIM system, and we work closely with our clients to ensure they're configured to meet their unique requirements. Our experienced data team will collaborate with your business to ensure that everything is set up according to your preferences, making it effortless to use the PIM system in the future.

To ensure the accuracy and consistency of your product information, we'll establish validation rules for attributes and configure variant rule sets. We'll also help you set up product relationships and categories, ensuring that your product information is organized in a logical and intuitive way.

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Efficient Import of Your Data

Importing your products, variants, and associated data into the PIM system is a critical step in the implementation process. This includes any media files associated with your products. To ensure a smooth and efficient import process, our data team is always on hand to provide expert guidance and support.

We understand that organizing and importing large volumes of data can be a daunting task. However, our PIM system provides import templates that make it easy to prepare your data for import. Our experienced data team will guide you through the import process and help you identify any issues or inconsistencies in your data, ensuring that your product information is accurate and consistent.

By streamlining the import process, you can start leveraging the full benefits of the PIM system sooner and gain a competitive edge in the market.

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Seamless Integration with Connectors and Exports

Integrating a new PIM system with your existing software can be a complex task, but our team of developers is here to help make it effortless for you. We'll work closely with your team to ensure that Connectors to popular e-commerce platforms such as Shopify, WooCommerce, and Magento are set up correctly.

Our experienced team will help you choose products, select and map attributes, and ensure high-quality images are correctly displayed on your website. We'll also help you schedule repeating tasks to keep your website up-to-date with the latest product information.

Even if you don't use the e-commerce platforms mentioned above, we can help you set up connections with any website to ensure your product information is displayed correctly. Additionally, our team can assist with any export tasks you may need. For example, we can help you automatically send CSV files to retailers of your products every week in the exact format they require.

With our seamless integration and export services, you can streamline your workflows, optimize your product data management, and increase productivity. 

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Comprehensive Training to Empower Your Team

At OneTimePIM, we understand that the ultimate goal of implementing a PIM system is to enable your team to manage it independently in the long term. That's why we work closely with your business throughout the implementation process to ensure that the system is set up to meet your specific needs.

We'll establish attributes, families, categories, exports, and other features specific to your business and then provide comprehensive training to your staff. Our team of experienced trainers will guide your team through the system's functionalities, helping them understand how to manage your product information, optimize workflows, and achieve greater productivity.

Our training program is designed to be hands-on and interactive, enabling your team to learn by doing. We'll ensure that your staff is confident and empowered to use the PIM system to its full potential, reducing your reliance on external support.

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Ongoing Support for Your Continued Success

At OneTimePIM, we're committed to your continued success, even after your PIM system is fully functional and up and running. We understand that ongoing support is critical to ensure that your system is optimized and running smoothly. While we have monthly support guidelines outlined in our packages, we recognize that support needs can vary, and we're always ready to be flexible to meet your unique requirements.

One month, your business may require little to no support, and the PIM system will run seamlessly in the background, keeping your e-commerce store or website updated and your exports on schedule. In another month, you may be introducing a new product line, and you may need advice on families and attributes once again. Whatever your needs, our team of experienced professionals is always available to provide the support and guidance you require.

We're committed to building a long-lasting partnership with your business and ensuring that you have all the support and resources you need to succeed. With our ongoing support services, you can rest assured that your PIM system is optimized for your specific needs and goals, helping you achieve greater productivity, streamline your workflows, and succeed in the market.

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